Platform Deep Dive: The Evidence Locker

The Heart of Your Proof

The Evidence Locker is the foundational module for managing all forms of evidence and evidence-gathering templates. Mastering its three components—Documents, Forms, and ITPs—is the key to building an unbreakable compliance system.

1. Documents: Your Controlled Document Vault

An Document is any formal, version-controlled document that serves as a piece of proof. Think of it as evidence that is formally submitted to the court.

• Use Cases: Test Certificates, Product Technical Statements, Engineering Drawings, ISO Certifications, Signed Contracts.
• Key Features:
  • Strict Version Control: Uploading a new file creates a new version, automatically superseding the old one while maintaining a full history.
  • Status Lifecycle: Documents move through a formal lifecycle (Pending -> Verified -> Superseded), with an optional approval workflow.
  • Expiry Tracking: Assign expiry dates to certificates to receive proactive alerts before they become invalid.

2. Forms: Your Digital Form & Checklist Builder

A Form is a reusable template for a digital form, checklist, or inspection. It's the tool you use to give clear instructions to your Field Users on what evidence to collect.

• Use Cases: Daily Site Safety Walkthroughs, Pre-Start Equipment Checks, Concrete Pour Inspections, Internal Audits.
• Key Features:
  • Intuitive Builder: Drag and drop different question types (text, number, date, checkbox, select) to build your form.
  • Live Preview: See exactly what your user will see in the field as you build the form.
  • Publishing: Once a Form is "Published," it can be assigned to users. Each completed form becomes an immutable, timestamped Field Report.

3. ITPs (Inspection & Test Plans): Your Automated Workflow Engine

An ITP is the most advanced tool in the Locker. It allows you to build automated, event-driven workflows. It's a visual flowchart that tells Demiton: "When X happens, automatically do Y."

• Use Cases: "Three days before the 'Slab Pour' milestone is due, automatically assign the 'Pre-Pour Concrete Checklist' to the Site Foreman," or "When an 'Incident Report' is submitted, automatically notify the Safety Manager and create a verification hold point."
• Key Features:
  • Visual Builder: Connect nodes on a canvas to design your workflow.
  • Triggers: Start a workflow based on a date, a milestone, or another event.
  • Actions: Automatically request evidence, assign tasks, or place holds.
  • Utilities: Notify stakeholders via email or in-app notifications.